by Tracey Berkowitz on March 20, 2025
Managing high-value non-biologic implants--such as pacemakers, defibrillators, and orthopedic devices--is complex, with manual or fragmented processes driving high costs, administrative strain, and logistical challenges. For VA facilities, this is further complicated by the administrative burden of implant case management within VistA, the VA's electronic health record (EHR) system, where staff must enter the same implant data across multiple systems, increasing the risks of errors, compliance risks and inventory discrepancies. These inefficiencies lead to waste from expired or lost implants, stockouts, and disruptions in veteran care.
In this short video clip from a recent InVita webinar, Steve Coloia explains how VA facilities are streamlining implant case management with UDITracker's VistA Interface, improving efficiency, accuracy and easing the burden on clinical, supply chain, and veteran care teams.
The Burden of Manual Implant Documentation in VA Facilities
In hectic OR settings, VA nurses and implant coordinators must enter identical implant data--product codes, lot numbers, and serial numbers--into three separate systems:
- IntraOperative Note: Documenting implant usage during surgery.
- Prosthetics Consult: Re-entering data to initiate replenishment.
- Tissue Management System: Logging details for compliance tracking.
This redundant, time-consuming process increases the likelihood of errors, inconsistencies, and compliance risks, while also taking valuable time away from veteran care.
Why VistA Integration Is A Game-Changer for VA Facilities
To solve these challenges, UDITracker’s VistA Interface was developed in partnership with DSS, Inc., a trusted VA technology provider, replacing the tedious manual tasks with a streamlined, automated process.
By integrating with VistA, UDITracker eliminates redundant data entry, replacing a three-step documentation process with a single scan. Its bidirectional scheduling and case entry let OR nurses manage implant case details--viewing, updating, and adding information with ease--freeing staff to focus on veteran care.
How UDITracker's VistA Interface Works:
- Scheduled cases automatically sync from VistA sync into UDITracker.
- Staff scan implants directly into UDITracker, eliminating manual typing and the need for product relabeling.
- Scanned data auto-populates both the IntraOperative Note and the Prosthetics Consult in real-time.
- Triggers auto-replenishment, ensuring implant inventory is always accurate and up-to-date.
UDITracker Advantage: A Data-Integrated Solution for VA Facilities
As the only integrated solution built for VA facilities, UDITracker's robust integrations and advanced capabilities enhance efficiency, compliance, and safety in veteran care. Its VistA Interface is one of many essential integrations--including RFID and supplier interfaces, as well as syncing with MMIS and InVita's Implant360 Analytics--providing a seamless, end-to-end approach to managing tissue and non-biologic implants from procurement to replenishment.
A true game-changer for eliminating waste and loss, preventing stockouts and shortages, and streamlining operations--ultimately saving time, effort and resources for VA facilities.
